The complete fee payment and management system for study abroad consultants
Set up, collect, track, and reconcile payments across counselling, applications, university deposits, tuition, visa services, accommodation, insurance, forex, and other study abroad services.
Run the complete study abroad fee cycle with Collexo
Bring every payment touchpoint into one system, from student counselling, profiling, course shortlisting, and university applications to offer acceptance, deposits, visa-stage payments, value-added services, and final enrollment collections.
Setup
Configure country-wise fee heads, service packages, university deposits, scholarships, waivers, payment schedules, and student-specific fee plans.
Learn More 02Collect
Accept fees through student portals, payment links, UPI, cards, net banking, EMI, AutoDebit, assisted payments, and offline partner workflows.
Learn More 03Reports & Reconciliation
Track collections, dues, refunds, settlements, agent-led payments, and country-wise performance while matching every transaction to the right student ledger.
Learn MoreSet up fees for different study abroad services and student segments
Create fee structures for counselling, applications, deposits, tuition, visa support, accommodation, insurance, forex, and other study abroad services you charge students for.
Configure fee structures using your study abroad data
Create payment plans using configured applicant attributes such as destination, university, course, intake, service package, or student category.
- Fee heads for counselling, application, university deposit, tuition, visa, loans, insurance, accommodation, forex, and add-on services
- Plans mapped to destination country, university, intake, course level, counsellor, and partner source
- One-time, milestone-based, instalment, EMI, or custom schedules
- Student-specific plans for service fees, scholarships, concessions, waivers, or approved adjustments
Payment rules that follow the student journey
Use configurable workflows and applicant data to present the relevant fee at different stages of the student journey.
- Configure counselling or application fees based on relevant applicant or workflow conditions
- Configure deposit payments based on offer or admission-related data available in your connected workflow.
- Trigger tuition, visa, loan, forex, insurance, or accommodation payments after acceptance milestones
- Keep CAS, I-20, COE, visa filing, and pre-departure stages connected to payments
Scholarships, waivers, and student-specific adjustments
Manage university scholarships, early acceptance offers, partner discounts, fee waivers, and approved service-fee adjustments with clear controls.
- Support merit-based, need-based, partner-led, and campaign-linked scholarships
- Run early-bird offers for selected intakes, countries, and university cohorts
- Keep approval trails for waivers, refunds, exceptions, and concessions
- Track payable, paid, discounted, refunded, and pending amounts in one ledger
Give every study abroad student a clear way to pay
Let students and payers complete payments while keeping every transaction linked to the right student and fee demand.
Student portal payments for a guided experience
Students can view dues, understand the next payment stage, choose how to pay, download receipts, and continue their study abroad journey from one place.
- Show application, service, deposit, tuition, visa, loans, insurance, accommodation, forex, and add-on fees in one view
- Support UPI, cards, net banking, payment links, EMI, and assisted collection flows
- Share instant receipts, failed-payment updates, due reminders, and transaction history
- Connect payment status to admission, offer, visa, and pre-departure milestones
Payment links for counsellors, agents, and partners
Create the right payment link with student, fee head, destination, university, intake, and due date already mapped, then share it through the channels your teams use every day.
- Personalised links mapped to student, counsellor, partner, university, and fee stage
- Share over WhatsApp, SMS, email, CRM flows, or assisted counselling workflows
- Track sent, opened, paid, failed, expired, and refunded statuses
- Useful for application fees, service charges, deposits, visa support, and add-on services
EMI for high-value study abroad payments
Make larger study abroad payments easier to manage by allowing eligible students and parents to pay through EMI options.
- Enable EMI options for eligible service packages and fee plans
- Support higher-value counselling, application, deposit, and other eligible payments
- Keep EMI payments connected to the right student, country, university, intake, and fee head.
- Track EMI collections and payment status alongside other payment modes.
AutoDebit for scheduled and recurring collections
Automate recurring or scheduled fee payments so teams can collect dues on time without repeated manual follow-ups.
- Use AutoDebit for scheduled service fees, instalments, and recurring collection plans
- Set payment schedules based on student-specific fee plans and due dates
- Track successful, pending, failed, and overdue AutoDebit payments
- Keep every collection mapped to the right student, counsellor, country, intake, and fee head
See where study abroad payments stand, at any point
Give finance, counselling, operations, partner, and leadership teams a clear view of collections, dues, refunds, settlements, and reconciliations across destination markets.
- Reports by country, university, intake, counsellor, agent, partner, fee head, source, and payment mode
- Collected, pending, failed, refunded, outstanding, settled, and overdue amount visibility
- Automatic reconciliation for online, offline, EMI, AutoDebit, partner-assisted, and counter payments
- Student ledger, receipt, settlement, refund, gateway, and bank-reference matching
Automatic reconciliation across student and partner payments
Match every payment to the correct student, university, country, intake, fee demand, receipt, and ledger without manual matching work.
- Match payments by student record, fee head, destination, intake, counsellor, and partner
- Reconcile gateway, bank, EMI, AutoDebit, offline, and assisted payments
- Reduce suspense entries across high-volume application and deposit collections
- Keep finance-ready records for refunds, settlements, and payment disputes
Track collection performance across key segments
Track collections, dues, refunds, settlements, and failed payments across countries, universities, counsellors, agents, partners, and intakes.
- View collections by destination market, university, intake, and admission stage
- Track application, service, deposit, tuition, visa, loans, accommodation, insurance, forex, and add-on fee stages
- Export settlement, refund, failed-payment, overdue, and outstanding reports
- Give leadership a clearer view of collections, dues, and payment performance.
A simpler payment experience for students and parents
Give every study abroad student a clear view of what is due, what is paid, what comes next, and which receipts or documents are available for the next admission or visa step.
Built for secure and compliant financial operations
Support controlled access, transparent records, audit trails, and enterprise-grade data protection across student, partner, and payment data.
