The complete fee payment and management system for online degree programmes

Automate fee setup, collection, reconciliation, and reporting across every programme, intake, admission session, and payment mode.

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Online Degree Program Page

Run the complete online degree fee cycle with Collexo

Manage every payment moment, from application and registration to course fee, verification, and enrollment confirmation.

01

Setup

Set programme-wise fee structures, instalments, scholarships, waivers, and stage-based payment rules.

 02

Collect

Accept application, registration, course, semester, and add-on fees through portals, links, UPI, cards, EMI, and AutoDebit.

 03

Reports & Reconciliation

Track collections, settlements, refunds, and dues while matching every transaction to the right ledger and receipt.

Set up fees for every programme, intake, and payment stage

Create structured fee plans for application, registration, course, semester, exam, and add-on payments.

Programme-wise fee structures made easy

Create fee plans for undergraduate, postgraduate, diploma, certificate, add-on, and elective programmes, mapped to each admission cycle.

  • Create fee heads for application, registration, semester, course, exam, and add-ons
  • Set structures by programme, intake, session, and learner category
  • Offer one-time, semester-wise, annual, instalment, or custom plans
Programme fee setup

Fee rules that follow the admission journey

Open the right fee at the right stage, so students see only what they need to pay next.

  • Collect application fees during form submission
  • Open registration fees after review or stage update
  • Release course fees after offer, approval, or confirmation
Programme fee setup

Scholarships, waivers, and offers with clear approvals

Manage discounts and waivers with the right approval checks in place.

  • Manage merit, need-based, alumni, referral, and campaign-linked discounts
  • Run early-bird offers for selected intakes and windows
  • Keep approval trails for waivers, adjustments, and concessions
Programme fee setup

Give every online learner a clear way to pay

Let students pay digitally, with each transaction connected to the right student and fee demand.

Student portal payments for a smoother experience

Students can view dues, choose how to pay, download receipts, and continue their admission journey from one place.

  • Show application, registration, course, semester, exam, and add-on fees in one view
  • UPI, cards, net banking, wallets, EMI, and payment links supported
  • Share instant receipts, payment status, and transaction history
Student payment portal

Payment links for teams and partners

Teams can send the right payment link with the correct amount, fee head, and due date already mapped.

  • Create personalised links mapped to student, programme, and fee stage
  • Share links over WhatsApp, SMS, email, or CRM flows
  • Track sent, opened, paid, failed, and expired statuses
Student payment portal

Flexible payments for higher-value programmes

Give students more ways to pay while keeping collections easier to track.

  • Enable EMI options for eligible learners and programmes
  • Support financing workflows where applicable
  • Use AutoDebit for recurring fees and scheduled instalments
Programme fee setup

See where online degree payments stand, at any point

Give finance, admissions, and leadership a clear view of collections, dues, refunds, settlements, and reconciliations.

  • Reports by programme, intake, fee head, session, source, and mode
  • Collected, pending, failed, refunded, outstanding, and settled amount visibility
  • Automatic reconciliation for online, offline, EMI, AutoDebit, and assisted payments
  • Student ledger, receipt, settlement, refund, and bank-reference matching
student-portal

Automatic reconciliation across payment modes

Match every payment to the correct student, fee demand, receipt, and ledger automatically.

  • Match payments by student record, fee head, and admission session
  • Reconcile gateway, bank, EMI, AutoDebit, and offline payments
  • Reduce suspense entries across high-volume collections
Programme fee setup

Reports that give finance teams clearer visibility

Track collections, dues, refunds, settlements, and failed payments across programmes, intakes, and payment modes.

  • View collections by programme, intake, and admission session
  • Track application, registration, course, semester, and exam fee stages
  • Export settlement, refund, failed-payment, and outstanding views
Finance dashboard

A simpler payment experience for online learners

Give learners a simple way to check dues, pay online, download receipts, and stay updated.

student-portal

Built for secure and compliant financial operations

Support controlled access, transparent records, audit trails, and enterprise-grade data protection.

Frequently asked questions

Answers to common questions about using Collexo for coaching fee collection, instalments, EMI, reconciliation, and centre-wise reporting.

What is fee reconciliation, and why is it important for educational institutions?
Fee reconciliation is the process of matching student fee payments with institutional records and settlement data to ensure financial accuracy. It helps schools, colleges, and universities verify collections, identify discrepancies, maintain accurate records, and simplify financial reporting.
How does Collexo simplify fee reconciliation for educational institutions?
Collexo automates fee reconciliation by consolidating payment data, matching transactions against student fee records, and providing real-time visibility into collections and settlements. This reduces manual effort, minimizes errors, and improves operational efficiency for finance teams.
Can Collexo reconcile payments collected through multiple payment channels?
Yes. Collexo helps institutions reconcile fee payments received through UPI, cards, net banking, QR codes, AutoDebit, and other supported payment methods. The platform centralizes transaction data to provide a unified view of collections and settlements.
What types of reports are available through Collexo’s reconciliation and reporting platform?
Collexo provides access to a wide range of reports, including collection reports, settlement reports, outstanding dues reports, transaction summaries, payment status reports, and institution-level financial insights. These reports help administrators and finance teams monitor performance and make informed decisions.
How does Collexo help identify reconciliation discrepancies?
The platform automatically compares transaction records, fee records, and settlement data to identify mismatches, failed transactions, pending settlements, and other exceptions. This enables finance teams to investigate and resolve issues more quickly.
Does Collexo provide real-time reporting and analytics?
Yes. Collexo offers real-time dashboards and reporting tools that provide visibility into collections, settlements, payment trends, outstanding dues, and overall fee performance. Institutions can access up-to-date information without relying on manual reporting processes.
Can finance teams export reconciliation and fee reports?
Yes. Collexo enables institutions to generate and export reconciliation reports, collection summaries, settlement reports, and other financial data for internal reviews, audits, compliance requirements, and stakeholder reporting.
How does automated reconciliation improve operational efficiency?
Automated reconciliation reduces the need for manual transaction matching, minimizes reconciliation errors, accelerates settlement verification, and allows finance teams to focus on higher-value activities. This helps institutions improve accuracy while saving time and administrative effort.
Can Collexo integrate reconciliation data with ERP and finance systems?
Yes. Collexo integrates with ERP, SIS, CRM, and finance systems to synchronize payment records, fee data, settlements, and reporting information. This helps institutions maintain data consistency and streamline financial workflows across platforms.
Why choose Collexo for fee reconciliation and reporting?
Collexo provides educational institutions with a centralized platform for automated fee reconciliation, settlement tracking, collection reporting, financial analytics, and ERP integration. By improving visibility, accuracy, and reporting capabilities, Collexo helps institutions manage fee operations more efficiently and with greater confidence.

See Collexo at work for your online degree payment operations

See how Collexo connects fee setup, student payments, EMI, AutoDebit, reconciliation, and reporting in one flow.

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