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Fee Management Software for Education

One operating system for every fee and payment

Collexo is fee management software built for education. It brings fee setup, payment collection, reconciliation and counter payments into one platform, helping institutions collect faster, reduce manual work, and keep every financial record accurate.

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FEE MANAGEMENT

Build the right fee structure for every learner.

Configure programme, campus, batch and learner-level fee rules in one place.

Fee structureB.Tech · 2026 intake
Configured
Fee heads12
Payment scheduleSemester-wise
Rules applied8
Fee componentDueStatus
Tuition fee₹75,000Active
Hostel fee₹25,000Active
Transport fee₹8,000Optional

Manage institutional fees and tuition payments across digital, recurring, financed, offline and campus channels.

Trusted by education

Trusted fee and payment infrastructure for education

More than 700 education institutions use Collexo to manage fee operations across learners, campuses and payment channels, with payment and finance records connected in one system.

K.R. Mangalam University
Adda247 EdTech
StudyIQ Online Learning
SRM University
Shobhit University
K.R. Mangalam World School
Prakriti School
KL University
Manipal University Jaipur
Rishihood University
Manipal University Jaipur
Manipal University Jaipur
Manipal University Jaipur
Manipal University Jaipur
Manipal University Jaipur
700+ education institutions
₹30B+ fees processed annually
3M+ students managed

Figures based on Collexo platform data. About Collexo →

Security & Compliance

Security built into every payment workflow.

Certified controls, role-based access, encryption and traceable finance operations protect payment and learner data at every step.

AICPA Certification ISO/IEC 27001: Information Security Management GDPR Compliance ISO 9001: Quality Management Systems DPDPA Compliance
Collexo Payment Cloud

Turn complex fee operations into faster collections and cleaner books

Collexo Payment Cloud combines fee management software, fee collection software and payment reconciliation software for education institutions. Set up fees, create plans, generate invoices, collect across channels and reconcile every transaction from one dashboard.

01

Fee Management

Configure programme, campus, batch and learner-level fee structures, plans, invoices, discounts, taxes, penalties and reminders.

Explore fee management →
02

Fee Collection

Collect application, admission, tuition and other institutional fees through checkout, links, AutoDebit, EMI, dynamic QR and offline modes.

Explore fee collection →
03

Payment Reconciliation

Match learner, invoice, transaction, settlement and bank records while surfacing failed, partial, duplicate and unmatched payments.

Explore payment reconciliation →
Collexo Payment Devices

Bring every fee counter into the same payment system

The Collexo DQR Terminal is a dynamic QR payment device built for education fee counters. It generates an amount-specific QR mapped to the learner and fee, confirms payment instantly, and connects the receipt, settlement and reconciliation record automatically.

01

Transaction-specific DQR

Generate an amount-specific dynamic QR for the exact learner and fee due.

02

Instant payment confirmation

Confirm payment at the counter and issue the receipt without manual matching.

03

Centralised reconciliation

Bring device, bank and finance records into the same reconciliation workflow.

Explore DQR Terminal →Talk to an expert
Collexo DQR Terminal payment flow
Collexo Pixi · Student identity and payments

Student ID Cards, Reimagined

Collexo Pixi is a smart student card for identity, access, transit and prepaid payments. Students use one card for identification and everyday spending, on campus and beyond, while institutions retain control and visibility.

Explore Pixi → Bring Pixi to your campus

Student identity

Bring student identification and campus access into one connected card experience.

Pre-paid payments

Enable prepaid payments across retail stores, online transactions, services and everyday spending.

Transit and mobility

Support campus and public transit experiences through the same student card.

Collexo Pixi smart student card visual
Industries

Built for every education fee model

From parent-led school payments to programme-based university fees and high-volume digital collections, Collexo adapts to how each education organisation charges, collects and reconciles fees.

K-12 Schools

Manage term fees, transport, hostel, uniforms, parent payment links, and centre-wise reporting.

Explore Collexo for schools →

Higher Education

Support programme-wise fee heads, semesters, hostel, exam fees, scholarships, and settlements.

Explore Collexo for higher education →

Coaching & Training Institutes

Handle batches, instalments, counsellor-led collection, discounts, EMI, and branch-level reporting.

Explore Collexo for coaching institutes →

Online Degree & Certification Providers

Collect registration, course, semester, and recurring fees across digital student journeys.

Explore Collexo for online programmes →

EdTech Companies

Scale payment links, cohort collections, refunds, settlements, and high-velocity reporting.

Explore Collexo for EdTech →

Study Abroad Businesses

Collect application, visa, service, and tuition-related payments across countries, currencies, and student journeys.

Explore Collexo for study abroad →
Integrations

Connect every system involved in fee and payment operations

Connect ERP, SIS, CRM, accounting systems, student portals, payment gateways, banks, communication channels and Collexo devices through configured integrations and APIs, without creating another disconnected finance workflow.

Quickly connect the systems that matter most: CRMs, ERPs, student portals, payment gateways, finance tools, banking partners, and reporting layers.
Talk to an expertExplore developer integrations →
Customer reviews

What education teams sayReal stories, Real impact

See how institutions use Collexo to simplify payments, reduce manual work and keep fee operations connected.

SecurePayment automation

Collexo is a secure, user-friendly payment automation platform, offering seamless integration, and excellent, responsive customer support for businesses of all sizes.

Mr. Mandeep SinghDirectorMaster Mind
CentralizedStudent records & payments

A platform that centralizes student details, payments, and reminders, with outstanding customer service and a product exactly what we are looking for.

Mr. Akshay SinghDigital Marketing ManagerClini Launch Research Institute
FlexiblePayment options

Highly praised by students and parents for flexible payment options, Collexo also offers exceptional back-end support for record customization and personalization.

Mohd. Rukunuddin SiddiquiAssistant Professor and Administration HeadAl-Qurmoshi Institute
AutomatedAccounts operations

Human input in the accounts reduced drastically, data mapping is very well configured. Automated receipt generation is also a huge benefit to us.

Mr. Dhruv JoshiChief of Operations & AdminDrona Foundation
700+education institutions
US$1B+fees processed annually
Explore customer stories

Detailed customer stories

K.R. Mangalam University

One unified payment flow across growing programmes and intakes.

Centralised online and offline payment modes, instant receipts, automated reminders and real-time reconciliation—while improving visibility across finance, admissions and administration.

Read the customer story →
Prakriti School

Complex fee structures, handled without manual rebuilding.

Automated dynamic fee scenarios, mid-session changes, transport adjustments, waivers and invoicing while saving the accounts team hours of manual reconciliation.

Read the customer story →
Little Genius Academy

A scalable fee workflow for a growing multi-centre academy.

Moved from traditional manual fee handling to a unified system designed to improve accuracy, visibility, parent convenience and operational readiness for scale.

Read the customer story →
FAQs

Frequently asked questions about Collexo

Answers about fee management, digital and campus collections, payment devices, reconciliation, integrations and implementation.

Who is Collexo built for?
Collexo is built for K–12 schools, colleges, universities, coaching and training institutes, EdTech companies, online degree and certification providers, and study-abroad businesses that need connected fee management, payment collection and reconciliation workflows.
What is Collexo Pixi?
Collexo Pixi is a smart student card and campus payment system. It combines student identity, campus access, prepaid payments and transit-ready experiences in one secure card, with institution-level controls and transaction visibility.
What is payment reconciliation software for education?
Payment reconciliation software for education matches each learner payment with the relevant invoice, fee head, transaction reference, gateway or device record, settlement and bank credit. Collexo also surfaces failed, partial, duplicate and unmatched entries for finance teams to review.
What is a student fee management system?
A student fee management system is software that connects fee structures, invoices, payment plans, collections, receipts, outstanding balances, settlements and finance reports to each learner record. Collexo provides this capability for schools, colleges, universities, coaching institutes and education businesses.
What is Collexo?
Collexo is fee management software built for education. It brings fee setup, payment collection, reconciliation, counter payments, and campus payments into one platform—helping institutions collect faster, reduce manual work, and keep every financial record accurate.
What is Collexo Payment Cloud?
Collexo Payment Cloud is the software layer for fee management, fee collection and payment reconciliation. It connects fee rules, invoices, learner records, payment channels, devices, settlements, exceptions and finance reporting through one education-focused platform.
What are the main capabilities of Collexo Payment Cloud?
The core capabilities are Fee Management, Fee Collection and Payment Reconciliation. Together, they connect fee rules, payer records, transactions, settlements, exceptions and finance reporting.
What types of fees can institutions manage through Collexo?
Institutions can manage application, registration, admission, tuition, semester, hostel, transport, examination, library, event and other institutional fees through Collexo.
Which payment channels does Collexo support?
Collexo supports configured payment routes such as online checkout, payment links, UPI, cards, net banking, AutoDebit, dynamic QR, EMI, international payments and offline modes including cash, cheque, demand draft and bank transfer.
Can Collexo collect payments at campus and fee counters?
Yes. Collexo supports campus and counter collections through configured offline workflows and supported Collexo payment devices, while keeping each payment connected to the relevant learner and fee record.
What is the Collexo DQR Terminal?
The Collexo DQR Terminal is a payment device for education fee counters. It can generate transaction-specific dynamic QR codes and connect each counter payment to the correct learner, fee and institutional record.
How are device transactions connected to learner and fee records?
Supported Collexo devices can pass the payment context into Collexo so that the transaction, receipt, settlement and reconciliation status remain mapped to the applicable learner and fee.
Does Collexo support AutoDebit?
Yes. Collexo supports configured AutoDebit workflows for eligible recurring fee schedules and payment mandates.
Does Collexo support EMI payments?
Yes. Collexo can support EMI options through eligible lending or payment partners, subject to their terms and approval processes.
What is the difference between an instalment plan and EMI?
An instalment plan divides a fee into institution-defined payment schedules. EMI is a financing option provided through an eligible lending or payment partner, subject to that partner’s terms and approval.
How does Collexo reconcile payments and settlements?
Collexo connects payment transactions with the relevant learner, fee record, gateway or device transaction, bank settlement and institutional finance record, while surfacing unmatched or irregular entries for review.
How is Collexo different from a payment gateway?
A payment gateway authorises and processes a transaction. Collexo manages the operating workflow around that transaction, including fee configuration, invoicing, payer journeys, learner mapping, payment devices, receipts, settlement reconciliation, exception handling and institutional reporting.
Can Collexo integrate with ERP, SIS, CRM and accounting systems?
Yes. Collexo can connect with supported ERP, SIS, CRM, accounting systems, student portals, payment gateways, banks and communication channels through configured integrations and exports.
Does Collexo support multiple campuses and bank accounts?
Yes. Institutions can configure and monitor fee structures, collections, settlements and reports across supported campuses, centres, departments, programmes, entities and bank accounts.
Does Collexo support international payments?
Collexo supports configured international payment journeys for eligible institutions, countries, currencies and payment methods.
How secure is Collexo?
Collexo uses role-based access, encryption and auditable finance workflows, supported by security and quality controls including SOC 2, ISO/IEC 27001, ISO 9001, GDPR and India’s DPDP requirements. Current certification details are linked in the trust section.
How long does implementation take?
Implementation depends on the institution’s fee structures, payment routes, integrations, devices, data migration and approval requirements. Collexo’s team defines the rollout plan during solution design.

Run every education fee and payment workflow through Collexo

Manage fee rules, collect across digital and campus channels, reconcile every transaction and give finance teams one connected view.

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