Manage every fee rule in one place.

Education fee management software enables educational organisations to configure, assign, invoice, track, and manage student fees through a centralised system.

It manages fee structures, payment schedules, due dates, scholarships, concessions, penalties, taxes, invoices, receipts, and student fee ledgers according to the institution’s academic and operational requirements.

Collexo extends fee management across the complete financial workflow. As the Operating System for Fee Collections and Payments, it connects fee configuration and invoicing with collections, payment tracking, reconciliation, settlements, and reporting.

Collexo manages the complete institutional fee lifecycle through a unified system.

Institutions use Collexo to create fee structures, assign fees, define instalment schedules, apply scholarships and concessions, generate invoices and receipts, automate reminders, track outstanding dues, maintain student fee ledgers, and manage adjustments, refunds, and reversals.

Collexo operates as the financial system of record for fee operations, giving finance and administrative teams a consistent view of what has been charged, paid, adjusted, refunded, or remains outstanding.

Collexo manages multiple fee categories across the student lifecycle, including application, registration, admission, tuition, semester, examination, hostel, transport, library, laboratory, security deposit, course material, certification, convocation, event, activity, coaching, and training fees.

Institutions also create custom fee heads for penalties, late payment charges, deposits, memberships, and other institution-defined charges.

Every fee is connected to the relevant student, programme, academic session, campus, due date, invoice, and payment record.

Yes. Collexo supports multiple fee structures across programmes, courses, campuses, academic sessions, batches, intakes, student categories, and legal entities.

Institutions configure fee structures by programme, campus, academic year, semester, student category, residency, scholarship eligibility, hostel selection, transport selection, or any institution-defined cohort.

Each structure carries its own fee heads, amounts, due dates, instalment schedules, tax treatment, and applicable rules.

Yes. Collexo supports monthly, quarterly, semester-wise, term-wise, annual, milestone-based, and custom payment schedules.

Every instalment has its own amount, due date, grace period, reminder workflow, payment status, and late fee rule.

Institutions create different payment schedules for different programmes, campuses, academic sessions, and student groups while managing them through one system.

Yes. Collexo records partial payments against the relevant student, invoice, fee demand, or instalment according to the institution’s fee policy.

The student fee ledger shows the original invoice amount, amount paid, remaining balance, payment method, payment date, and outstanding or overdue status.

The unpaid amount remains open until it is paid, adjusted, waived, refunded, or otherwise resolved.

Yes. Collexo manages scholarships, concessions, discounts, and fee waivers within the student fee record.

Institutions apply adjustments based on academic merit, financial assistance, sibling policies, employee or alumni relationships, government schemes, early payment incentives, institutional partnerships, and other approved criteria.

Collexo records the adjustment type, amount, reason, applicable fee head, approval status, and approving user. Once approved, the adjustment is reflected in the student’s invoice, outstanding balance, and fee ledger.

Yes. Collexo automatically calculates late fees, penalties, and overdue charges according to institution-defined rules.

Institutions configure grace periods, fixed penalties, percentage-based penalties, recurring calculations, fee categories, instalments, student groups, and maximum penalty limits.

Once the due date or grace period passes, Collexo adds the applicable charge to the student’s outstanding balance. Approval workflows govern waivers, reversals, and exceptions.

Yes. Collexo generates invoices and receipts according to the institution’s configured tax, billing, and numbering requirements.

Institutions define tax treatment by fee head or transaction. Invoices include the legal entity, student or payer details, invoice number, fee description, taxable amount, applicable GST components, total amount, and payment status.

Collexo generates receipts after a payment is recorded or confirmed and connects each receipt to the relevant invoice, transaction, and student fee ledger.

Yes. Collexo generates and assigns fee demands and invoices to multiple students in bulk.

Finance teams group students by programme, course, campus, batch, intake, academic year, semester, fee structure, student category, or custom cohort.

Once generated, invoices connect directly with the student payment journey, automated reminders, collections, receipts, outstanding balances, and reconciliation.

Yes. Authorised users revise, adjust, cancel, or reassign fee components according to institutional permissions and policies.

Fee revisions address programme changes, hostel or transport changes, scholarship approvals, student withdrawals, incorrect assignments, additional charges, and other approved adjustments.

Collexo preserves the original fee demand and records every subsequent change, including the amount, reason, date, and approving user. Where payment has already been made, the revision creates the appropriate balance, credit, refund, or adjustment.

Collexo maintains a consolidated student fee ledger covering the complete financial relationship between the student and the institution.

The ledger includes assigned fees, invoices, instalments, due dates, scholarships, concessions, discounts, waivers, late fees, online and offline payments, partial payments, refunds, reversals, credit balances, receipts, and outstanding amounts.

Every entry is connected to the relevant student, fee head, invoice, academic period, and transaction, giving finance teams a chronological and auditable view of all activity.

Yes. Collexo gives students and parents a self-service digital payment journey where they view assigned fees, outstanding dues, upcoming instalments, overdue amounts, invoices, receipts, payment history, concessions, penalties, and available payment methods.

Students and parents complete payments through the same journey and access payment acknowledgements and receipts after the transaction.

This gives payers complete visibility while reducing routine queries to institutional finance teams.

Yes. Collexo automates fee-related communication through WhatsApp, SMS, and email.

Institutions trigger reminders when an invoice is generated, a due date is approaching, an instalment becomes payable, a payment becomes overdue, a partial payment leaves a balance, a late fee is applied, or a transaction fails or remains pending.

Messages include the relevant amount, due date, invoice reference, and payment link. Because each communication is connected to the student fee record, Collexo targets payers according to their actual payment status.

Yes. Collexo manages refunds, transaction reversals, duplicate payments, overpayments, and student credit balances.

Every adjustment is connected to the original student, invoice, fee head, and payment transaction. Institutions configure approval workflows and record the reason, amount, payment method, reference number, status, and approving authority.

Excess amounts are refunded, retained as a credit balance, or adjusted against another fee demand according to institutional policy.

Yes. Collexo manages fee operations across multiple campuses, branches, schools, colleges, departments, and legal entities.

Institutions configure campus-specific fee structures, entity-specific invoices, bank accounts, tax rules, payment journeys, user permissions, settlements, and reports.

Central teams receive consolidated group-level visibility while each campus or entity operates within its assigned permissions and financial workflows.

Yes. Collexo integrates with ERP platforms, Student Information Systems, CRM platforms, admission systems, finance applications, and accounting software.

Integrations use APIs, webhooks, secure file exchange, scheduled synchronisation, and other supported methods.

Collexo exchanges student data, fee structures, invoices, payment status, receipts, outstanding balances, refunds, adjustments, accounting entries, settlements, and reconciliation information with the institution’s wider technology stack.

In Collexo, fee management, fee collection, and payment reconciliation operate as connected stages of one institutional financial workflow.

Fee management defines what the student must pay. Fee collection manages how the student or parent pays. Reconciliation confirms that the payment was processed, received, settled, and matched against the correct student and invoice.

Collexo creates a traceable flow from the fee assigned and invoice generated to the payment collected, settlement received, student ledger updated, and any exception, refund, or reversal resolved.

Collexo provides secure and controlled management of institutional fee and payment data.

Its controls include role-based access, user authentication, administrative permissions, audit trails, maker-checker workflows, secure data transmission, transaction-level tracking, access logging, integration security, approval workflows, and exception monitoring.

Collexo is built on top of licensed payment infrastructure for transaction processing and provides the enterprise SaaS, system-of-record, workflow, and reporting layer around those transactions.