Fee Management Platform for Coaching Institutes, and Test Prep Centres

Collexo handles the complete fee cycle for coaching institutes — admissions, batch-wise instalments, scholarships, AutoDebit, EMI, counter payments, reconciliation, and centre-wise reporting from one connected platform.

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One payment layer for the entire coaching fee cycle

From admission commitment to final settlement, Collexo gives counsellors, centre teams, finance, and leadership a single, connected view of every learner fee, payment, receipt, and due date.

01

Setup

Configure course fees, batch pricing, registration fees, test series fees, discounts, scholarships, GST, late fees, and payment schedules.

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Collect

Accept payments through links, UPI, cards, net banking, dynamic QR, AutoDebit, EMI, cash, cheque, bank transfer, or offline centre-counter workflows.

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Reports & Reconciliation

Match every transaction to the right learner, course, batch, centre, fee head, and settlement report without manual effort.

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Configure every fee structure in one place

Coaching institutes manage multiple programmes, batches, pricing models, centres, scholarships, instalment plans, and learner-specific exceptions. Collexo brings all of it into a single, controlled fee setup.

Course-wise, batch-wise and admission-linked fee structures

Define fee plans for classroom coaching, online batches, hybrid programmes, test series, crash courses, foundation programmes, certifications, and add-on modules, each connected to the learner’s admission record.

  • Course, batch, centre, city, counsellor, and franchise-level fee plans
  • Multiple fee heads such as registration, tuition, material, test series, and certification
  • One-time, recurring, instalment-based, or custom payment schedules
  • Learner-specific pricing for negotiated plans or corporate cohorts
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Discounts, scholarships and waivers with control

Configure entrance-test scholarships, early enrolment discounts, referral benefits, centre-level waivers, and approved adjustments at the right level of the fee structure.

  • Scholarship and merit-based discount rules
  • Referral, sibling, alumni, and early enrolment offers
  • Centre-wise and batch-wise pricing variations
  • Approval trails for waivers and special adjustments
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Instalment plans mapped to batch milestones

Schedule course fee instalments and keep every due date, payment status, and balance amount visible in the learner ledger.

  • 2-part, 3-part, monthly, quarterly, or custom instalment schedules
  • Due dates mapped to batch start dates, modules, or exam timelines
  • Plan assignment at learner, batch, course, or centre level
  • Automated reminders for upcoming and overdue dues
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Student-wise fee ledgers for every commitment

Keep the full financial history of every learner in one place, from the first admission payment to discounts, instalments, receipts, pending dues, and approved adjustments.

  • Total fee, payable amount, paid amount, and balance due in one view
  • Scholarship, sibling discount, referral benefit, and waiver visibility
  • Receipt history, payment mode, and transaction status mapped to each demand
  • Clear ownership for counsellor, centre, batch, and finance follow-up
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Collect coaching fees from any channel

Whether the learner is at a counselling desk, walking into a centre, attending an online webinar, or paying from home, Collexo helps complete the payment through online and offline workflows with less follow-up.

Payment links for counsellor-led enrolments

Counsellors can generate payment links mapped to the learner, course, batch, centre, fee plan, and amount, then share them instantly over WhatsApp, SMS, email, or chat.

  • Personalised links for each learner and fee demand
  • Payment status updated in real time
  • Supports partial payments and instalments
  • Useful for admissions, renewals, add-ons, and test series
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Dynamic QR for centre-counter payments

Dynamic QR flows map every payment to the exact learner, fee head, batch, and centre, with receipts issued and ledgers updated instantly.

  • Works with any UPI app
  • Useful for walk-ins, admission desks, and fee counters
  • Auto-maps payment to the learner ledger
  • Instant receipt and status update after successful payment
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AutoDebit for recurring fee instalments

Automate recurring fee collection with eNACH-based AutoDebit, so instalments are collected on schedule without repeated payment links, reminders, or manual follow-ups from your team

  • eNACH-based mandates for recurring fee payments.
  • Automated debit on scheduled instalment dates.
  • Pre-debit alerts and post-payment notifications.
  • Payment status automatically reflected in the learner ledger.
  • Useful for monthly, quarterly, and long-term instalment plans.
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EMI for high-value coaching programmes

Give learners and parents the flexibility to split high-value course fees into manageable EMIs, helping make premium and long-duration programmes easier to enrol into.

  • EMI options for eligible programmes and fee amounts.
  • Lower upfront payment burden for learners and parents.
  • Suitable for premium, long-duration, and high-value courses.
  • Payment status mapped back to the learner fee record.
  • Helps reduce affordability-related friction during enrolment.
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See exactly where collections stand, at any point

From a head-office view down to a single centre, batch, learner, or payment mode, Collexo gives finance and leadership the reporting depth they need to make confident collection decisions.

  • Comprehensive collection dashboard for finance and leadership
  • GST, receipt, surcharge, and fee-head-wise visibility
  • Advanced reporting by centre, course, batch, and counsellor
  • Seamless reconciliation across online and offline payment modes
  • Settlement tracking by account, centre, and payment source
  • Automated reminders, overdue ageing, and follow-up visibility
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Reports that match coaching collection operations

Collexo gives teams reports that reflect the way coaching institutes work: course-wise, batch-wise, centre-wise, fee-head-wise, counsellor-wise, and overdue-ageing-wise.

  • Daily collection, outstanding, overdue, and ageing reports
  • Fee-head-wise collection and discount summaries
  • Centre-wise, course-wise, batch-wise, and counsellor-wise performance reports
  • Exports for finance, operations, and leadership reviews
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Instalment follow-up by ageing stage

Keep instalment follow-ups on time by knowing exactly which learners need a reminder, a counsellor call, or an approved payment extension, at every ageing stage.

  • Due amounts by learner, batch, course, centre, and counsellor
  • Ageing buckets for upcoming, due today, 1–7 days overdue, and 7+ days overdue
  • Follow-up visibility for automated reminders, calls, and escalations
  • Clear action queue for finance, admissions, and centre teams
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A simpler payment experience for learners and parents

Give every learner and parent a transparent way to view their fee schedule, pay on time, and receive instant confirmation, through any channel they prefer.

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Built on enterprise-grade security

Rigorous third-party audits and internationally recognised certifications. Your learner payment data and business financials are protected at every layer.

Frequently asked questions

Answers to common questions about using Collexo for coaching fee collection, instalments, EMI, reconciliation, and centre-wise reporting.

What is Collexo for coaching institutes?
Collexo is a fee payment and management system that helps coaching institutes collect, track, reconcile, and report fees across courses, batches, learners, and centres.
Can Collexo support multi-centre coaching operations?
Yes. Collexo can map collections to the right centre, branch, course, batch, fee head, and bank account while giving headquarters a consolidated view.
Can we manage different fee structures for different courses?
Yes. Institutes can configure fee structures for classroom courses, online batches, test series, crash courses, certifications, add-ons, and custom programmes.
Does Collexo support instalments, AutoDebit, and EMI?
Yes. Collexo supports scheduled instalments, eNACH-based AutoDebit, due-date reminders, and EMI options for eligible programmes.
Can offline payments be recorded?
Yes. Cash, cheque, bank transfer, and centre-counter payments can be recorded and mapped to the right learner, course, batch, and fee head.
Can Collexo integrate with existing systems?
Yes. Collexo connects with Education CRMs including Meritto, ERPs, student portals, and other institutional systems through API-based integrations.

See Collexo at work for your coaching operation

Get a walkthrough of how Collexo handles fee setup, collection, reconciliation, and reporting across your centres, batches, and teams.

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