The complete fee payment and management system for Universities, Colleges, and Higher Ed
Automate fee collection, reconciliation, and reporting across every programme, every payment mode, every term. One platform your finance team will actually love.
Trusted by leading higher education institutions
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Run the complete higher education fee cycle with Collexo
Manage Fees
Set up fee structures, instalments, discounts, waivers, tax rules, and reminders in one place.
Explore Fee Management ↗Collect Fees
Give parents flexible ways to pay online, offline, through AutoDebit, EMI, or payment links.
Explore Collection ↗Reconcile & Report
Track payments, match settlements, monitor dues, and give finance teams a clean view.
Explore Reconciliation ↗Any fee structure, configured in minutes
Every university has a unique fee structure across programmes, batches, hostels, and concession rules. Collexo lets you configure it all without spreadsheets or custom development.
Programme-wise, semester-wise, fully flexible
Define fee structures per programme, batch year, or specialisation. Set semester or annual billing cycles. Configure multiple fee heads — tuition, hostel, mess, exam — under one student record. No coding, no IT dependency.
- Programme and specialisation-wise fee configuration
- Semester, annual, or quarterly billing cycles
- Multiple fee heads: tuition, hostel, mess, exam, library
- Custom fee amounts per student or cohort
Instalments that work for students and your books
Break semester or annual fees into scheduled instalments. Assign plans to individual students or entire batches in a few clicks, and Collexo sends reminders and collects automatically.
- Flexible instalment schedules with due dates per semester
- Assign plans at student level or across an entire batch
- All dues visualised in one payment ledger per student
Every concession, auto-applied at checkout
Configure conditional discounts that apply automatically — merit scholarships, management quota waivers, government scheme benefits. You don’t need to calculate anything manually.
- Merit, need-based, and management quota scholarships
- Government scheme integration (SC/ST, OBC, minority)
- Full and partial scholarship waiver management
- Early-payment conditional discount logic
The operational details, handled automatically
Define late fee logic once and Collexo applies it automatically. GST calculators split SGST, IGST, and CGST at checkout. Collections route to the right bank accounts by fee head or department.
- Flat or percentage late fees with grace period configuration
- Auto SGST / IGST / CGST split, GST invoices generated instantly
- Multi-bank routing per fee type or department
- GST exemption rules handled for eligible fee categories
Give every student a way to pay
Online or offline, on campus or from home, Collexo meets students where they are and brings every payment into one place, automatically mapped to the right student and fee head.
Payment links, gateway & integrations
Accept fees through any channel, on any device, via any payment mode. Share a link on WhatsApp, embed on your university portal, or plug into your ERP. No code needed.
- UPI, cards, net banking, wallets, bank transfer
- Customisable payment page, live in minutes
- Personalised payment links per student and fee head
- Partial payments and fee-head splitting supported
Recurring fee collection, automated
Set up eNACH mandates once and Collexo collects mess fees, transport, and hostel charges on due dates automatically. For any failed mandate, a payment link goes out immediately — no manual follow-up needed.
- eNACH-based auto-debit on any scheduled due date
- Parent alerts via WhatsApp and SMS 24 hours before debit
- Real-time notifications for both success and failure
Fee counter, reimagined
Replace cash queues with Dynamic QR codes. Each QR is bound to the student, fee head, and exact amount. The payment settles in Collexo instantly, so you don’t need to enter anything manually.
- Works with any UPI app students already use
- Auto-maps payment to the right student and fee head
- From scan to settlement, no manual steps needed
Students pay in instalments. Institution gets fees on Day 1.
Collexo’s NBFC partners pay the institution in full on admission day. Students choose their loan tenure and repay monthly. Zero financial risk to the institution.
- Institution receives 100% of fee on Day 1, with zero risk
- Multiple loan partners — short- and long-term tenures
- Students select EMI at checkout, completely seamless
See exactly where collections stand, at any point
From an institute-wide overview down to a single fee head, Collexo gives your finance team all the reporting depth they need to make confident decisions.
- Comprehensive Financial Dashboard
- GST, invoicing, and surcharge compliance
- Advanced reporting
- Seamless Reconciliation & Settlement
- Automated payment routing
- Parent communication
Zero manual matching
Every incoming payment is automatically reconciled against the right student fee demand. Your finance team does not have to do any manual matching or wait overnight for books to close.
- Real-time matching to student record and fee head
- Handles multi-gateway and multi-bank collections
- Eliminates end-of-day manual reconciliation work entirely
Multi-gateway settlement and refund tracking
See exactly what settled, when, and to which bank account across all gateways in one consolidated view. Initiate and track refunds without leaving Collexo, and every refund shows up in the student’s ledger automatically.
- Multi-gateway settlement in one consolidated report
- Full payment history per student at a glance
- Initiate refunds from the dashboard, auto-adjusted in ledger
360° real-time financial visibility
A live dashboard showing total collected, outstanding dues, upcoming collections, and cash flow forecasts. Drill from institute-wide down to an individual student in two clicks.
- Real-time collection and outstanding visibility
- Cash flow forecasting by term or month
- Drill from institute-wide view to individual student
Track exactly which fee category is lagging
Track collection performance per fee category separately. Filter by programme, fee head, mode, or date range and export to Excel or PDF in one click.
- Collection counts, paid amounts, and discounts per head
- Transaction reports with full status and mode log
- Export to Excel or PDF, with scheduled delivery available
A better fee payment experience for your parents and students
Everything students and parents need to pay fees without friction, follow-up, or confusion — from any device, at any time.
Student ID Cards. Reimagined.
Built for modern campuses to deliver seamless, secure, and elevated student experiences. One card for campus identity, access, transit, and payments.
