The complete fee management system for schools
Automate fee collection, reconciliation, and reporting across every fee head, every payment mode, every term. One platform your finance team will actually love.
Trusted by leading schools
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Run the complete school fee cycle with Collexo
Manage Fees
Set up fee structures, instalments, discounts, waivers, tax rules, and reminders in one place.
Explore Fee Management ↗Collect Fees
Give parents flexible ways to pay online, offline, through AutoDebit, EMI, or payment links.
Explore Collection ↗Reconcile & Report
Track payments, match settlements, monitor dues, and give finance teams a clean view.
Explore Reconciliation ↗School fee collection in the way you want
Every school has a unique fee structure across grades, terms, branches, and concession rules. Collexo lets you configure it all without spreadsheets or custom development.
Grade-wise, term-wise, fully flexible
Define fee structures per grade, per class section, or per branch. Set annual, quarterly, or term billing cycles. Configure multiple fee categories under one student record. No coding, no IT dependency.
- Grade- and class-wise fee configuration
- Term, quarterly, or annual billing cycles
- Custom fee amounts per student, section, or cohort
Instalments and payment plans
Break any fee into scheduled instalments. Assign plans to individual students or entire batches in a few clicks, and Collexo sends reminders and collects automatically.
- Flexible instalment schedules with due dates per term
- Assign plans at student level or across an entire batch
- All dues visualised in one payment ledger per student
Every concession, auto-applied at checkout
Configure conditional discounts that apply automatically. You don’t need to calculate anything manually or intervene at the time of payment.
- Sibling, staff, merit, and need-based discounts
- Early-payment conditional discount logic
- Full and partial scholarship waiver management
The operational details, handled automatically
Define late fee logic once and Collexo applies it automatically. GST calculators split SGST, IGST, and CGST at checkout. Collections route to the right bank accounts by fee head or branch.
- Flat or percentage late fees with grace period configuration
- Auto SGST / IGST / CGST split, GST invoices generated instantly
- Multi-bank routing per fee type or campus branch
Give every parent a way to pay school fees
Online or offline, at the counter or from home, Collexo meets parents where they are and brings every payment into one place, automatically mapped to the right student and fee head.
Payment links, gateway & integrations
Accept fees through any channel, on any device, via any payment mode. Share a link on WhatsApp, embed on your school website, or plug into your ERP. No code needed.
- UPI, cards, net banking, wallets, bank transfer
- Customisable payment page, live in minutes
- Personalised payment links per student and fee head
- Partial payments and fee-head splitting supported
Scheduled recurring collections
Set up eNACH mandates once and Collexo takes care of collecting monthly tuition, transport, and meal fees on due dates. Your team doesn’t need to chase recurring fees at all.
- eNACH-based auto-debit on any scheduled due date
- Parent alerts via WhatsApp and SMS 24 hours before debit
- Real-time notifications for both success and failure
Fee counter, reimagined
Replace cash queues with Dynamic QR codes. Each QR is bound to the student, fee head, and exact amount. The payment settles in Collexo instantly you don’t need to enter anything manually.
- Works with any UPI app parents already use
- Auto-maps payment to the right student and fee head
- From scan to settlement, no manual steps needed
Parents pay in instalments. School gets fees on Day 1.
Collexo’s lending partners pay the school in full on admission day. Parents choose their loan tenure and repay monthly. No financial risk to the school, no fee barrier at enrolment.
- School receives 100% of fee on Day 1, with zero risk
- Multiple loan partners, short- and long-term tenures
- Parents select EMI at checkout, completely seamless
See exactly where collections stand, at any point
From a school-wide overview down to a single fee head, Collexo gives your finance team all the reporting depth they need to make confident decisions.
- Comprehensive Financial Dashboard
- GST, invoicing, and surcharge compliance
- Advanced reporting
- Seamless Reconciliation & Settlement
- Automated payment routing
- Parent communication
Zero manual matching
Every incoming payment is automatically reconciled against the right student fee demand. Your finance team doesn’t have to do any manual matching or wait overnight for books to close.
- Real-time matching to student record and fee head
- Handles multi-gateway and multi-bank collections
- Eliminates end-of-day manual reconciliation work entirely
Multi-gateway settlement and refund tracking
See exactly what settled, when, and to which bank account across all gateways in one consolidated view. Initiate and track refunds without leaving Collexo every refund shows up in the student’s ledger automatically.
- Multi-gateway settlement in one consolidated report
- Full payment history per student at a glance
- Initiate refunds from the dashboard, auto-adjusted in ledger
360° real-time financial visibility
A live dashboard showing total collected, outstanding dues, upcoming collections, and cash flow forecasts. Drill from institute-wide down to an individual student in two clicks.
- Real-time collection and outstanding visibility
- Cash flow forecasting by term or month
- Drill from school-wide view to individual student
Track exactly which fee category is lagging
Track collection performance per fee category separately. Filter by grade, fee head, mode, or date range and export to Excel or PDF in one click.
- Collection counts, paid amounts, and discounts per head
- Transaction reports with full status and mode log
- Export to Excel or PDF, with scheduled delivery available
Simplify Online School Fee Payment for Parents
Everything parents need to pay fees without friction, follow-up, or confusion.
Student ID Cards. Reimagined.
Built for modern schools to deliver seamless, secure, and elevated student experiences. One card for school identity, access, transit, and payments.
Built on enterprise-grade security
Rigorous third-party audits and internationally recognised certifications. Your school’s financial data and parent payment information is protected at every layer.
Frequently asked questions
Everything you need to know about Collexo for schools.
Ready to transform fee management at your school?
Join 700+ educational institutions already on Collexo. See a live demo built around your school’s fee structure.