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How Prakriti School Simplified Its Most Complex Fee Operations with Collexo

A Case Study

Prakriti School, known for its progressive and experiential-learning model, needed a smarter way to manage one of the most dynamic fee structures, spanning daycare, bridge programs, regular school, varied payment frequencies, transport variations, and mid-session enrollments.

This case study breaks down how Prakriti transformed a heavily manual, time-consuming workflow into a connected, automated and parent-friendly fee system using Collexo, the Operating System for Fee Collections and Payments.

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What’s in it for you?

Through this case study, you will learn how Prakriti School used Collexo to:
  • Automate complex fee structures without rebuilding existing systems.
  • Manage dynamic scenarios like mid-session enrollments, transport changes, waivers, and adjustments effortlessly.
  • Improve parent experience with clear invoices, transparent breakdowns, and instant reminders.
  • Save several hours of manual reconciliation for the accounts team.
  • Achieve complete accuracy in fee scheduling, invoicing, and tracking.

Frequently Asked Questions

Get answers to frequently asked questions about everything we do.
Prakriti School needed to manage different fee structures across programmes, payment frequencies and student requirements, while also handling changes such as mid-session admissions, transport updates, waivers and other adjustments. Managing these variations manually made fee operations more complex and time-consuming.
Collexo brought Prakriti School’s different fee structures and student dues into one system. The team could manage fee schedules and student-specific requirements without relying on multiple manual records, while keeping payments connected to the correct student and fee structure.
Collexo allows institutions to update student dues when requirements change during the session. This can include mid-session admissions, changes in programmes or services, transport updates and revised payment schedules, while keeping the latest fee position connected to the student record.
Approved waivers, concessions and other fee adjustments can be recorded against the relevant student. This helps finance teams maintain an accurate view of the revised amount due instead of tracking changes separately through spreadsheets or manual records.
Payments remain connected to the relevant student and fee record as they are collected. By bringing payment records and reconciliation into the same system, Collexo reduced the effort required to manually identify transactions and match them against student dues.
Parents get clearer visibility into what they need to pay and can complete payments through the available payment options. Because fee changes and payments remain connected to the student record, the amount shown to families stays aligned with the institution’s fee records.
Yes. Collexo is designed for education-specific fee operations and can support schools that manage different programmes, payment schedules, transport fees, student-specific adjustments and changing dues while keeping the complete fee lifecycle connected.

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